7 Reviewing user roles

Certain user roles in OJS grant permissions to make major changes to the OJS site or to publish and unpublish content. Journal Manager, Journal Editor, and Production Editor are the roles with the most permissions to make changes to the site and content. Section Editor and Guest Editor may also affect site content to a less degree.

For security’s sake, it is important to make sure that users do not retain these roles if they no longer occupy editorial positions for your journal. You should ensure that only current editorial staff for your journal have these roles in OJS. YDJ recommends that you periodically review which users have these editorial roles, and update those users’ accounts as required.

You must have the Journal Manager or Journal Editor role to view user accounts.

To review all user accounts that have a particular role:

1. In the left-hand navigation menu, click Users & Roles under Settings
2. Click the Search button
3. Use the drop-down menu to select the role you wish to review (the default is All Roles)
4. Leave the text box blank and click Search.

You will now see a list of all user accounts that have this this role assigned. You can now update user roles as required.

Note: YDJ maintains an admin account for all journals, which is required for hosting. Periodically, YDJ will create additional accounts for troubleshooting or for special projects – we will generally inform you if this is required and will usually use descriptive usernames to identify these accounts.. We also have a policy of periodically reviewing and, if necessary, removing YDJ staff accounts. If you see any accounts that should not have editorial privileges for your journal, you should update them accordingly.