12 Adding and replacing galleys

The galley is the final form of the article – editing, copy edited, and laid out – that is posted to the OJS site for reading. Galleys are usually uploaded as PDFs.

Adding a galley

Galleys are not brought forward from the submission’s Workflow tab. They must be manually added to the Galleys facet of the Publication tab.

To upload a galley for an submission:

1. Open the submission and navigate to the Publication tab, then to the Galleys facet.
2. Click Add Galley. This opens the Create New Galley window.
3. Add the Galley label. This is typically the file format.
4. Select the Language
5. Click Save.
6. Select the Article Component. This is usually “Article Text.”
7. Drag and drop the galley file from your desktop to upload area OR click Upload File and select the galley file from your file directory.
8. Click Continue.
9. Rename the file if you wish, the click Continue.
10. Click Complete.

Replacing a galley

If the submission has already been published, you will need to create a new version in order to replace the galley. Replacing the galley constitutes a major change and requires a new version instead of unpublishing and republishing the submission.

1. Open the submission and navigate to the Publication tab, then to the Galleys facet.
2. Click the blue arrow next to the galley label and click Change File.
3. In the first drop-down, select the file you wish to replace.
4. Drag and drop the galley file from your desktop to upload area OR click Upload File and select the galley file from your file directory.
5. Click Continue.
6. Rename the file if you wish, the click Continue.
7. Click Complete.